Update- Women’s Team
a. AP welcomed Rob (RM) and Aiden (ARe) who have joined GBFC and will manage the Womens’ Team. AP provided an update on the meeting with the Womens’ Development Officer at NFA (note attached). ARe & RM to make contact with Ian Skinner to proceed as per the advice provided at the NFA meeting on 11 th December and provide an update to the Management Committee;
b. The Management Committee agreed that the Womens’ Team would temporarily use the spare White Kit (1 st Team) and Green and Black Kit (redundant 1 st Team Kit- SC holds) for the remainder of the 2007/08 season or until the any kit can be provided through sponsorship (AP to liaise with U-Salon and provide an update);
c. AP suggested that ARe & RM enquired with NFA regarding any equipment that may be forthcoming for the ladies team. In the interim match balls, training balls and other kit to be provided by GBFC;
d. ARe & RM to liaise with NFA regarding player insurance for the ladies. AP indicated that a separate policy would be required to cover the ladies for public liability and injury.
Update- FA Meeting
AP paper (attached) provided an overview of the meeting, with key points referenced as appropriate within the remaining Executive Committee Agenda. Agreed that AP would remain the primary NFA contact for all Development Activity and ARe/RM to agree primary contact for Womens’ NFA Officer.
Update- Tennis section
a. AP provided an update from PWP in his absence. The Tennis Club have transferred £900 to Brian Dale to be paid into the club account for bill payments;
b. PWP suggestion of an annual meeting with Tennis Club President (W.B.Swinburne), Brian Dale and two from each section agreed. However Management Committee agreed that this should be PWP and AP from GBFC. AP highlighted that note from PWP indicated that although decisions could be made collaboratively, the existing rules stated that there should be 5 football and 4 tennis representatives on this committee. AP to take forward with PWP and Tennis Club representatives to clarify and then confirm future arrangements but this would include an annual meeting as a minimum.
Update- Christmas Curry
a. PK provided an update on the Curry including detail on the funds raised and expenses incurred. The Management Committee thanked PK for his organisation. The Management Committee stressed the importance of ensuring that all out of pocket expenses are borne by GBFC and not by individuals in order to provide a true reflection of the club’s operating costs. This was agreed as a general rule of principle across the board with the Management Committee recognising the value of the time and effort volunteered by individuals who should not be expected to subsidise the operation of the club.
Structure
a. AP circulated the Structure proposed by PWP as not all attendees as seen the document. The Proposed Structure was generally agreed although the Management Committee highlighted the importance of slowly expanding the core of active club volunteers to fulfil these functions. AP indicated that this was noted in forwarded comments by PWP with an emphasis on selecting ‘doers’ and not ‘talkers’. AP indicated that the proposed Structure would be included in the club Development Plan (see later agenda item) and the foundation for the club’s development and growth;
b. AP indicated that no formal contact was included for the Wednesday team on the Structure Plan. AP to speak to Ryan Pearson to ask if he would take on this role. The Management Committee agreed to wind up the Wednesday B team at the end of the season and only have the Wednesday A team next season
c. AP introduced suggestion by PWP that the Management Committee should meet monthly with one representative from each Saturday Team and the Women’s Team. The Management Committee agreed with the principle but not the frequency. It was agreed that the Management Committee should communicate with all nominated representatives via e-mail on a monthly basis but formal meetings should be undertaken on a quarterly basis. (although informal correspondence and ad hoc meetings would still take place as required and/or by exception).
Finances for the Year
a. Balance- No update as PM not present
b. Expenditure- No update as PM not present
c. Subscriptions
- AR provided information on the Outstanding Debtors across each team which currently totalled £1,176.10. All agreed it was important to ensure that all outstanding balances are received by GBFC as soon as possible. AR to liaise directly with respective team managers and secretaries to recover all outstanding costs;
- SC agreed to take over responsibility for debtors for the 1 st team;
- Management Committee agreed that signing of fees for more recent players should be pro rated as appropriate;
- AP provided an outline of the subscription costs to AR/RM with a view to signing on fees commencing for the ladies team for the 2008/09 season with no signing on fees anticipated for 2007/08.
Fundraising / Social Events
a. GK not present, however AP provided a brief update indicating that the Race Night was on track with venue booked and relevant sheets distributed to each Team Manager. A more detailed updated to be provided by GK to the Management Committee by e-mail;
b. AP introduced the update from PWP with regard to the Legends Night. Whilst the Management Committee agreed that the Sportsman Dinner was a good idea, concern was raised regarding the feasibility of a strong proportion of players to attend. The Management Committee felt that the Legends Night may be easier to sell / less risky than a Sportsman Dinner, in particular given the influx of new players (including the womens’ team). AP to liaise with PWP to discuss options;
c. AP to provide PWP with details of an organisation that specialise in organising Sportsman’s Dinners (received from NFA);
d. AR provided an update on the Vice Presidents and noted 1 new member;
e. AR provided an update on Picks sale which it was forecast would come in £400 less than last year due to a reduction in sales;
f. PK provided an overview of the post match food arrangements. AP outlined that this approach was not viable for the Reserve Team due to both the Manager and Secretary both being players thus are unable to pick up food. AP indicated that the Reserve Team would make their own arrangements for food but would still sell drinks (soft) in the clubhouse after the game;
g. PK indicated that the post match food arrangement could be provided for all teams as required on special occasions / games for all other teams (i.e. not 1 st Team). This was agreed;
h. AP indicated that if this arrangement was to be continued for 2008/09 we would need to invest in new kitchen equipment, including a better microwave. The Management Committee agreed and PK to look at options / costs for the purchase of new equipment;
i. AR provided a brief update on the Dog Racing night. All agreed that this was a good idea and may also provide an opportunity to introduce the new womens’ team to existing teams. AP to feed back to MG to proceed on this basis and notification to be provided on the GBFC website;
j. PK provided a brief overview of the Blood Donor event. More details to follow.
Ground
- RH to liaise with PM to check insurance for the new mower;
- RH to provide AP/PK with full details of the Stadium Improvement Grant submitted to the Football Foundation (decision pending). RH confirmed that this was solely for the renovation of the club house and not the playing area;
- PK outlined plans to build dug-outs and re-align / renovate the perimeter fencing around the pitch. The Management Committee agreed that PK should proceed and seek support / volunteers across the club;
- PK/AP to ensure secure storage of the mower at Benson Park. RH indicated that delivery scheduled for Friday 14 th December with PK kindly agreeing to take delivery;
- PK indicated that Mr Kyle senior was keen / willing to undertake the role of groundsman at Benson Park, including line-marking and pitch cutting as required. PK indicated that it would be appropriate for Mr Kyle senior to receive a nominal amount in recognition of his contribution. The Management Committee to discuss and agree the level of this contribution and liaise with PK to determine whether this is acceptable;
- PK indicated that the gas has been fixed. The Management Committee noted the contribution of Peter Hall in facilitating access to the ground for the gas operatives.
3-Year Plan
- DM to provide update from Northern Alliance with regard to contribution to professional development and training costs. AP to liaise with TAL likewise;
- AP circulated a blank Development Plan received from NFA (AP also has an electronic copy) which it was suggested should provide the framework for the GBFC Development Plan. AP noted that PWP and PM were included in the Structure Plan as leading the development of the 3 Year Plan. AP offered support and will liaise with PWP / AP to draft the plan. AP indicated that in reality all members of the Management Committee would be required to contribute but the nomination of a coordination team (PWP, PM and AP) would be useful to drive the plan forward. AP indicated that the NFA would provide support and also review and sign off the plan (accreditation). AP indicated that a completed plan would significantly boost prospects of obtaining funding, in particular the Football Foundation.
AOB
- Discussion regarding training. It was agreed that the session on 11 th December was the last for this year and the surplus session would be carried forward into next year. GBFC to book a further 10 sessions for the remainder of the session. PK to confirm and provide notification to all;
- AP agreed to circulate an up to date key contacts sheet for the Management Committee and co-opted members including Tennis Club representatives, Training facility contacts, Probation Team contacts, NFA contacts. This would provide back-up in the event of any emergency or resignation of Management Committee members and/or other individuals included in the Structure Plan provided by PWP;
- AP to provide ARe/RM with an electronic copy of the Player’s Handbook, GBFC logos and details of the club history.
- ARe/RM to liaise with A.Robins with regard to inclusion of relevant team and contact details on the GBFC website;
Action / Task Framework
Who |
Task |
Target Date |
Achieved |
A.Parkinson |
AP to obtain FA CRB Forms from NFA
AP to liaise with U-Salon and provide an update
AP & PWP to confirm arrangements with Tennis Club regarding meeting dates
AP to speak to Ryan Pearson to ask if he would be the contact for the Wednesday team
AP to liaise with PWP to discuss options around Legends night
AP agreed to circulate an up to date key contacts sheet for the Management Committee
AP to provide ARe/RM with an electronic copy of the Player’s Handbook |
a.s.a.p.
w/c 21 st Jan 08
w/c 21 st Jan 08
15 th Dec 07
15 th Dec 07
17 th Dec 07
17 th Dec 07 |
14/12/07 |
A Robins |
AR to liaise directly with respective team managers and secretaries to recover all outstanding costs |
w/c 21 st Jan 08 |
|
A.Regan & R.Meldrum |
ARe & RM to make contact with Ian Skinner and provide an update to the Management Committee;
ARe/RM to liaise with A.Robins with regard to inclusion of relevant team and contact details on the GBFC website |
w/c 7 th Jan 08
To be agreed |
|
D.Mercer |
DM to provide update from Northern Alliance with regard to contribution to professional development and training costs |
w/c 7 th Jan 08
|
|
G.Kent |
Gk to provide a more detailed updated to the Management Committee by e-mail |
17 th Dec 07 |
|
Management Committee |
The Management Committee to look at options / costs for the purchase of new kitchen equipment
Management Committee to discuss and agree the reimbursement of Mr Kyle Snr |
w/c 7 th Jan 08
w/c 7 th Jan 08
|
|
M.Gwilym |
MG to proceed with planning for Dog Racing and provide notification to all teams |
w/c 7 th Jan 08
|
|
P.Kyle |
PK/AP to ensure secure storage of the mower at Benson Park
PK to book training for 2008 and confirm with all members |
a.s.a.p.
w/c 7 th Jan 08
|
|
P.W.Powlett |
PWP / AP to coordinate the drafting of the 3 year Development Plan |
No completion date agreed |
|
R.Holme |
RH to liaise with PM to check insurance for the new mower;
RH to provide AP/PK with full details of the Stadium Improvement Grant |
a.s.a.p.
17 th Dec 07 |
|
S.Cavanagh |
SC to chase 1 st team debtors |
w/c 21 st Jan 08 |
|